Overview
Dates:February 16-18

Location:Mobile, Alabama

Hotels:Renaissance Riverview Plaza: http://www.marriott.com/hotels/travel/mobrv-renaissance-mobile-riverview-plaza-hotel/
Battlehouse Hotel: http://www.marriott.com/hotels/travel/mobbr-the-battle-house-renaissance-mobile-hotel-and-spa/

$175 Per Night

Conference Center:
Mobile Convention Center: http://www.mobileconventions.com/

Registration Costs:
$185 for Professionals
$110 for Graduate Students
$100 for 1-day Registration Opens November 1

Airport:
Mobile Regional Airport (MOB)

Airlines:
American Airlines,
Continental,
Delta,
US AirMobile

Convention and Visitors Bureau: http://www.mobile.org/SEAHO Mid-Year

Dates : October 17-19

Program Information

The Programming Committee has developed the topical areas below to help guide and shape your program submissions. All the categories below address a need or niche within our profession and we would love to offer programs in all these areas. Please consider your areas of expertise and submit a program proposal on one of these topics.

Administrative Operations/Administrative Best Practices/Technology
This category should include presentations about occupancy management, processes related to applications/contracts/renewals/room assignments and selection, marketing strategies, communications plans, billing and financial management, and how housing departments are enhancing processes and procedures through the use of technology. Programs highlighting specific and innovative uses of technology in the completion of our work as housing professionals are also appropriate for submission in this category.

Assessment/Benchmarking This category should include presentations on methods, topics, and results of assessment and benchmarking initiatives and how housing departments utilize data to identify and address student needs, create best practices, and improve performance and service delivery. Additionally if you have research to share based on benchmarking and assessment projects that is appropriate as well.

Staff Supervision/Development- This category should include presentations on current practices, trends, and issues concerning staff supervision/development (i.e. accountability/performance reviews, motivation/recognition, assisting staff in attaining new knowledge/skills/abilities, gaining increasing levels of competence, and growing professionally), what your institution is doing to stay ahead of these concerns (examples may include such programs as orientation, in-service education, and continuing education), and provide participants a better understanding of how to adapt the presenter’s practices and methods to meet an institution’s specific needs.

Academic Initiatives/Campus Partnerships/Living Learning Communities- This category should include presentations on programmatic initiatives that includes the integration of academic and/or other campus departments within the residence life operation (i.e. living learning communities, tutoring centers, FYE programs, co-curricular and service-learning opportunities), specific institutional efforts to cultivate these initiatives and partnerships, and provide participants with the steps and resources to implement similar programs at their institution.

Family Housing/Apartments/Theme Housing - This category should address the unique needs of Family/Apartments/Theme Housing. Programs can include all functional areas in this type of housing to include programming, facilities, staffing structure, childcare, faculty involvement, etc. Additionally, program submissions regarding new initiatives and new types of themed housing that may be of interest to your colleagues in the region are welcomed.

Programming & Leadership Development- This category should include presentations on programming and leadership development of our residents. What is your university doing to recruit and develop student leaders? What types of new programming initiatives and models are being implemented at your institution that would be of interest to your colleagues? Are there unique collaborations happening on your campus to provide programming or leadership development opportunities? Presentations on programming should explain to participants what you are doing at your institution and how they can implement these things at their own institution.

Personal Development- This category focuses on us as Student Affairs Professionals. Programs in this category are topical in nature and focus on things like work/family life balance, parenthood in student affairs, personal development readings, moving off campus for the first time, etc. This grouping of programs is intended to address some of the common personal issues that Housing Professionals face and present a forum to discuss these topics.

Social Justice/Multicultural Issues- This category addresses the myriad of the social justice and multicultural issues we face on our campuses. Programs can be focused on a particular topic (i.e. addressing socioeconomic status in residential programming or can be about specific initiatives or programs taking place on your campus you think would benefit other campuses. Additionally research or readings in these areas can be presented as Programs. Programs in this area are intended to increase the knowledge of the participants surrounding social justice and multicultural issues and to provide ideas for working with these issues on our campuses.

Crisis Management/Risk Management/Legal Issues- This category should include presentations on best practices, trends, and preparation of plans in crisis management/risk management/legal issues (i.e. emergency plans, mental health preparation, legal precedents and decisions that affect the profession, and staff utilization areas) and fosters participant understanding of how to utilize information on their campus and have a better understanding of the steps to manage issues and emergencies at their institution.

Facilities/Construction/Renovation-This category should include presentations about maintenance and/or custodial operations or programs, construction and renovation projects of interest, and a focus on sustainability in design and LEED projects. (i.e. maintenance/custodial organizational structure, developing relationships with physical plant, new construction/renovation projects and LEED certification, selecting architects, mold remediation, bed bugs, and customer service are representative topics).

Sustainability-This category should include projects and educational programs related to sustainable lifestyles and planning. (i.e. recycling, move out donations and collections, recycle mania, energy use contests, resident education and awareness, involving hall government, and RHA, bike share and maintenance programs, and paperless application process programs apply here).

What to think about when submitting a program proposal?The SEAHO Conference’s success is directly related to the programs offered. The Program Committee’s goal is to provide strong, applicable programs to conference delegates at all levels (undergraduate students through CHO’s) . As a result, the Program Committee would like to offer a few points for program presenters think through when determining what topic to present on as well as how to complete a program proposal.

1. How to determine a topic and prepare for a program? When determining what topic to present on, consider the definitions provided for the program categories. The presenter should have experience and/or knowledge in the category chosen. The presenter should have a clear purpose, content, and learning outcomes of a program prior to submitting a program proposal. When determining a topic to present, ensure that the information provided during the program will be transferable across the range of institutions represented at SEAHO (large vs. small, public vs. private, etc).

2. How to complete a program proposal? The presenter should have a clear purpose, content, and learning outcomes of the program (i.e. the presenter should already know what knowledge and/or resources they want their attendees to have gained by attending their program at the time the program proposal is submitted). The program’s objectives and learning outcomes should align with the category definition as well as the program description included with the proposal. The program description should be an overview of what the attendee will walk away from the program learning. REMEMBER: the program description is the primary source that attendees have to determine whether or not to attend the program at the conference. Be clear, concise, and accurate in the program’s description as to what the content of the program will be at the conference and how an a potential participant will benefit from the experience.

Hotel

Hotel Information

SEAHO 2011 will take place February 16-18 at the Renaissance Riverview Plaza Hotel, Mobile Convention Center and Battle House Hotel located in the heart of the Mobile, AL downtown business/entertainment district and overlooking Mobile Bay. *Riverview Plaza Hotel connects to the Mobile Convention Center via skywalk. The Battle House Hotel is located across the street from the Convention Center.

Conference Guest Room Reservations for SEAHO 2011:

On Conference site rooms at the Renaissance Riverview Plaza HotelReservations by phone: 251.438.4000 Click here to make on-line hotel reservations $175/night plus taxes Check-In Time: 3 p.m. Check-Out Time: 12 p.m.
Off Conference site rooms at the Battle House Hotel
*located just across the street from the Convention Center Reservation by phone: 251.338.2000 Click here to make on-line hotel reservations $175/night plus taxes Check-In Time: 4 p.m. Check-Out Time: 12 p.m.

Reservation Cut-Off Date: The SEAHO 2011 room block and group rate ends on January 18.
Hotel Cancellation Policy (Riverview): All room reservations require a credit card guarantee. Room cancellations must be made 72 hours prior to check-in/arrival.
Hotel Cancellation Policy (Battle House): All room reservations require a credit card guarantee. Room cancellations must be made by 4 p.m. the day before check-in/arrival.

About the Renaissance Riverview Plaza373 guests rooms; 11 suites, all with views of Mobile Bay or historic Mobile ADA-accessible rooms available Complimentary internet in all guest rooms Guestrooms feature refrigerator AM/FM alarm clock radio Telephone with voice mail, message light and data port Cable TV with in-room pay-per-view movies In-room coffee/tea, hair dryer and iron Covered parking; valet parking (fee) Fitness Center
About the Renaissance Riverview Plaza
207 guest rooms including 31 suites on eight floors ADA-accessible rooms available In-room safes and refrigerator Two-line telephones with data port and voice mail Large, well-lit work desk and high-speed internet access AM/FM alarm clock radio Cable TV with in-room pay-per-view movies Complimentary in-room coffee and tea In-room hair dryer and iron Valet parking (fee) Fitness Center Full European spa and sauna

FAQs

Frequently Asked Questions (FAQs)
Still under construction

What is the cost of the conference?
$185 for professional staff
$110 for graduate staff
$100 for a one-day registration
After January 18th, 2010, there is a $50 late fee.

When will registration materials be available?
Registration is now open. Click Here for delegate registration.

What payment methods are available?
You may pay for your registration by credit card (Visa or MasterCard only) using Marketplace (a 2.75% service charge applies for Marketplace). Checks or money orders will also be accepted and should be made payable to SEAHO 2011 and send payment to:

SEAHO 2011 Registration
C/O Stephanie Roy
The University of Southern Mississippi
118 College Dr. #5064
Hattiesburg, MS 39406

Unfortunately, we are not able to accept purchase orders.

What are the cancellation policies?
January 28th: Last day to cancel for 100% refund
February 4th: Last day to cancel for 50% refund
After Feruary 4th: No registration refunds

Does SEAHO 2011 have a Federal Tax ID Number?
Yes, it is 57-0735212.

What is the conference registration deadline?
Early registration starts on November 6th, 2010. Late registration for the conference will begin on January 19th, 2011. Registration is not considered complete until payment is received. Therefore, there will be a $50 late fee added to your registration cost starting January 19th, 2011 if your payment has not been received. There is no guarantee of hotel space after January 18th, 2011.

When does late registration end?
Online registration ends February 16th, 2011. After that date, participants may register at the conference. However, we encourage all participants to register prior to January 18th, 2011.

Will I be able to register on-site?
Yes, however you will be charged the $50 late registration fee. We also discourage people from registering on-site as we determine meals and other activities based on registration prior to the conference.

What hotel is available for SEAHO 2011 delegates?
There are two hotels serving this conference, The Renaissance Riverview Plaza Hotel and the Renaissance Battlehouse Hotel. The Renaissance Riverview Hotel will serve as the main hotel for the conference.

What are the hotel room rates?
The special SEAHO 2011 rate is $175 (plus taxes) for Deluxe rooms, single or double occupancy (double occupancy rooms are more available). Rates are available two days before and two days after the conference. Be sure to request the SEAHO 2011 Conference Rate when making your reservation.

Is there a cut-off date for hotel registrations?
Yes, the cut-off date is January 18th, 2011.

Can I purchase extra meal tickets?
Yes, you will be able to purchase additional meal tickets when you register online with the conference registration website. You will also be able to purchase additional meal tickets in person at the conference registration desk.

What if I have special dietary needs?
Each meal will include vegetarian options. There will be a place to indicate dietary needs on the conference registration site. Please be sure to include any known food allergies you may have.

Registration

You can register for the SEAHO 2011 Conference at:

Delegate Registeration:
http://seaho.org/registration/delegate/index.php

Associates Registeration:
http://seaho.org/registration/associates/index.php

Schedule

Schedule of Events for the 2011 SEAHO Conference

Tuesday, February 15, 2011
TimeEventLocation
12:00pm-7:00pm-Registration OpenJublilee
10:00am-6:00pm-Associate Area Set-upExhibit Hall South
12:00pm-7:00pm-Hospitality OpenJubilee
2:00pm-4:00pm-Executive Board MeetingMobile 1&2
7:00pm-9:00pm-Governing Council MeetingMobile 1&2
6:00pm-10:00pm-Host Committee MeetingJublilee
6:00pm-10:00pm-Program Committee MeetingConvention Center 203A
Wednesday, February 16, 2011

Time Event Location
8:00am-6:00pm-Registration Area OpenJubilee
8:00am-6:00pm-Progam CommitteeConvention Center 203A
8:00am-6:00pm-Hospitality OpenJubilee
10am-11am-Placement Candidate and Volunteer OrientationWindjammer, Clipper & Schooner
10:00am-6:00pm-Oppression Gallery/Silent Auction Swap ShopConvention Center 105AB
10:30am-12:30am-Associates Open for CHOsExhibit Hall South
11:00am - 12:30am-CHO lunch with AssociatesExhibit Hall South
10:30am-11:30am-Newcomer's MeetingConvention Center 106A
11:30am-1:00pm-Lunch On Your Own
1:00pm-2:15pm-Opening Session & Keynote SpeakerConvention Center West Ballroom
2:15pm-2:30pm-Refreshment Break #1Convention Center Concourse
2:15pm-5:30pm-Associate Area OpenExhibit Hall South
3:00pm-5:30pm-Placement Center OpenWindjammer, Clipper & Schooner
2:30 -3:30-Program Session IConvention Center 201A
2:30 -3:30-Convention Center 201B
2:30 -3:30-Convention Center 201C
2:30 -3:30-Convention Center 201D
2:30 -3:30-Convention Center 202A
2:30 -3:30-Convention Center 202B
2:30 -3:30-Convention Center 203B
2:30 -3:30-Convention Center 204A
2:30 -3:30-Convention Center 204B
2:30 -3:30-Convention Center 106B
2:30- 4:45pm-CHO RoundtableConvention Center 107AB
3:45pm-4:45pm-Program Session IIConvention Center 201A
3:45pm-4:45pm-Convention Center 201B
3:45pm-4:45pm-Convention Center 201C
3:45pm-4:45pm-Convention Center 201D
3:45pm-4:45pm-Convention Center 202A
3:45pm-4:45pm-Convention Center 202B
3:45pm-4:45pm-Convention Center 203B
3:45pm-4:45pm-Convention Center 204A
3:45pm-4:45pm-Convention Center 204B
3:45pm-4:45pm-Convention Center 106B
5:00pm- 5:45pm-Case Study OrientationConvention Center 201D
6:00pm - 6:30pm-Happy Hour (Cash Bar)Renaissance Bon Secour Concourse
6:30pm-8:00pm-Opening BanquetRenaissance Bon Secour 1,2,3
8:00pm-Entertainment - Tip TopsBon Secour - Baypoint for dressing room

Thursday, February 17, 2011
Time Event Location
8:00am-6:00pm-Registration Area OpenJubilee
8:00am-6:00pm-Progam CommitteeConvention Center 203A
8:00am-6:00pm-Hospitality OpenJubilee
8:00am-1:15pm-Associate Area OpenExhibit Hall South
8:00am-9:30am-Breakfast with AssociatesExhibit Hall South
8:30am - 9:00am-Committee meetingsConvention Center Meeting rooms
9:00am-3:30pm-Placement Center OpenWindjammer, Clipper & Schooner
9:15am-10:15am-Program Session IIIConvention Center 201A
9:15am-10:15am Convention Center 201B
9:15am-10:15am Convention Center 201C
9:15am-10:15am Convention Center 201D
9:15am-10:15am Convention Center 202A
9:15am-10:15am Convention Center 202B
9:15am-10:15am Convention Center 203B
9:15am-10:15am Convention Center 204A
9:15am-10:15am Convention Center 204B
9:15am-10:15am Convention Center 106B
10:00am-6:00pm-Oppression Gallery/Silent Auction Swap ShopConvention Center 105AB
10:30am-Noon-SEAHO Business MeetingConvention Center 107AB
Noon-1:15pm-Lunch with Associates/DrawingsConvention Center Exhibit Hall South
12:45pm-1:15pm-Associate DrawingsConvention Center Exhibit Hall South
1:30pm-2:30pm-Program Session IVConvention Center 201A
1:30pm-2:30pm Convention Center 201B
1:30pm-2:30pm Convention Center 201C
1:30pm-2:30pm Convention Center 201D
1:30pm-2:30pm Convention Center 202A
1:30pm-2:30pm Convention Center 202B
1:30pm-2:30pm Convention Center 203B
1:30pm-2:30pm Convention Center 204A
1:30pm-2:30pm Convention Center 204B
1:30pm-2:30pm Convention Center 106B
2:30pm-2:45pm-Refreshmant Break #2Convention Center Concourse
2:45pm-3:45pm-CHO RoundtableConvention Center 107AB
2:45pm-3:45pm-Program Session VConvention Center 201A
2:45pm-3:45pm Convention Center 201B
2:45pm-3:45pm Convention Center 201C
2:45pm-3:45pm Convention Center 201D
2:45pm-3:45pm Convention Center 202A
2:45pm-3:45pm Convention Center 202B
2:45pm-3:45pm Convention Center 203B
2:45pm-3:45pm Convention Center 204A
2:45pm-3:45pm Convention Center 204B
2:45pm-3:45pm Convention Center 106B
4:00pm-5:00pm-State Caucus Meetings
4:00pm-5:00pm-MS CaucusConvention Center 201B
4:00pm-5:00pm-AL CaucusConvention Center 201C
4:00pm-5:00pm-LA CaucusConvention Center 201D
4:00pm-5:00pm-GA CaucusConvention Center 202A
4:00pm-5:00pm-FL CaucusConvention Center 202B
4:00pm-5:00pm-TN CaucusConvention Center 203B
4:00pm-5:00pm-KY CaucusConvention Center 204A
4:00pm-5:00pm-NC CaucusConvention Center 204B
4:00pm-5:00pm-SC CaucusConvention Center 106B
4:00pm-5:00pm-VA CaucusConvention Center 201A
5:15pm-6:00pm-Host Committee MeetingJubilee
5:15pm-6:00pm-State Presidents MeetingsConvention Center 202B
5:15pm-7:00pmC-ase Study CompetitionMobile 1 & 2 & 3
6:00pm-Night Out in Town on your own
9:00pm-Kentucky/Georgia SocialRiverboat
Friday, February 18, 2011

Time Event Location
7:30am-9:00am-Governing Council Breakfast MeetingMobile Bay 1 & 2
8:00am-12:00pm-Registration Area - need at 5pm Jubilee
8:00am-6:00pm-Progam CommitteeConvention Center 203A
9:00am-11:00am-Placement Center - need rooms at 2 pmWindjammer, Clipper & Schooner
9:00am-10:00am-Program Session VIConvention Center 201A
Convention Center 201B
Convention Center 201C
Convention Center 201D
Convention Center 202A
Convention Center 202B
Convention Center 203B
Convention Center 204A
Convention Center 204B
Convention Center 106B
9:00am-10:00am-Executive Board MeetingMobile Bay 1 & 2
10:00amHost-Committee MeetingJubilee
10:00am - 10:45am-HOTEL CHECKOUT
10:45am-11:45am-Program Session VIIConvention Center 201A
Convention Center 201B
Convention Center 201C
Convention Center 201D
Convention Center 202A
Convention Center 202B
Convention Center 203B
Convention Center 204A
Convention Center 204B
Convention Center 106B
12:00pm-2:00pm-Closing LuncheonBattlehouse Moonlight Ballroom

Associate Information
Associate/Vendor Information


Associates/Vendor Sponsorship Opportunities

According to the SEAHO constitution, our purpose is to:

Provide an opportunity to college and university housing officers for personal and professional growth through attendance at an annual conference and to facilitate an exchange of ideas and dialogue with professional colleagues.

At the conference there will be many professionals that are influential in the purchasing process or will be making these decisions in the near future. It is our goal to give them and you every opportunity to interact. In a time of low institutional budgets, your sponsorships help us keep this conference as a viable option for many housing professionals. There are a variety of items that we hope to get sponsored in an attempt to keep costs down for delegates, from meals and breaks, volunteer t-shirts, notebooks, or gifts in our welcome bag. Please take a moment and look at the options for sponsorship, then decide where you can help. Those who make the decision to sponsor will receive special recognition during the conference.

**Click here for information on Sponsorship Opportunities**

If none of the above list is something you would like to sponsor, we would still encourage you to give a donation of any size to help with general conference expenses. If you are interested in sponsoring a particular item or event, or giving a general donation, please contact Calvin Mosley or Dr. Ann Bailey at 662-325-2799.

Associate/Vendor Booth Registration:

Requests will be processed on a first-come, first served basis. Every attempt will be made to honor requests. Booth assignments are not confirmed until after payment is received. Please take a look at the floor layout and identify several preferences for your booth(s) location. Double booths must be side by side.To view the Associates/Vendor Area Floor Plan, click here: Floor Plan To register as an Associate/Vendor for SEAHO 2010, please click here: Associate Registration

Terms of Participation:

Submission of this registration for exhibit space at the SEAHO 2011 annual conference indicates the Associate’s willingness to abide by all exhibit terms and general regulations as they are provided to the Associates.

Associate/Vendor Frequently Asked Questions:

What do we do if we need help with freight or a data drop in our booth?

Jake Robertson (Operations Manager for the Convention Center) and his staff will coordinate all requests for additional items needed for your booth set up. They will provide assistance with freight, electrical service, rental items, internet access and labor. I (Calvin Mosley) will be contacting you several weeks before the conference and sending you a packet of info. If you have questions please don’t hesitate to contact me at 662-325-2799. The exhibit area (Arthur R. Outlaw Mobile Convention Center) will be available for associate set up on Tuesday 2/15 from 10am – 6pm.

What are the Exhibit Hours?

The exhibit area will be open on Wednesday, February 16 from 10:30am – 12:30pm for Chief Housing Officers. The exhibit area will then reopen to all Conference Delegates on Wednesday from 2:15 pm – 5:30 pm. After 5:30 the exhibit area will close and re-open on Thursday, February 17th at 8:30am with breakfast with the Associates. Lunch with the Associates will be at 12noon and the Associate Prize Drawings will immediately follow. After the drawings the Associates Area will close. If you have items that you would like to submit for the drawing please notify the host committee or either of the associate chairs.

How do you make sure delegates get into the exhibit area?

This year all our programming sessions will be held in Convention Center. This will ensure delegates will be in the same vicinity as the Associates and will also encourage them to visit with the associates more. We will also have a snack area in the back of the Associates area. In addition tables will be set up in the middle of the rows where the associates are to encourage delegates to eat and mingle with the Associates.
What items are included with a booth rental?

The booth rental fee includes an 10X10’ single ($900) or 10X10’ double ($1,800) space that will have 8’ high pipe and drape back drop with 3’ high side rails. The rental fee also includes: 6’ table; 2 chairs; a sign; and a ticket for breakfast and lunch on Thursday (2 tickets for double booths.) Each delegate will receive a guide to the Associates exhibit area that lists each company and highlights companies who have provided sponsorships.

Several weeks before the conference, all registered Associates will receive a list of attending delegates.


Can we purchase additional meal tickets?

The cost for additional meal tickets at SEAHO 2010 will be:
Thursday Continental Breakfast $10 Thursday Lunch $15

You will also be able to purchase additional meal tickets in person at the conference.

What if we have to cancel our Booth Registration?

You may cancel up until January 28, 2011 with a full refund. Any cancellation after that date but before February 4th, will only receive at 50% refund. Cancellations after February 4th will not be eligible for a refund. Companies are encouraged to send another representative to replace the individual who cannot attend.

Question about Associates/Sponsorship Contact:

Calvin Mosley from MSU, cmosley@saffairs.msstate.edu, 662-325-2799
Dr. Ann Bailey from MSU, annb@saffairs.msstate.edu, 662-325-3555

Booth Assignments

AssociateBooth Assignment
Adden Furniture72
Adirondack Solutions, Inc.19
American Bedding MFG, Inc64
American Hotel Register90
Appalachian University Systems57 and 59
Aramark63
Blockhouse Co, Inc.69 and 71
Brill Company73 and 75
Butler Woodcrafters94
Caldwell & Gregory, Inc.15
Centiva (International Floors of America) 45 and 46
Chestnut Ridge Foam, Inc.61
Clark Nexsen Architecture & Engineering87
CORT53
Dorm in a Box79 and 81
Dubois Wood Products76
Educational Benchmarking, Inc. (EBI)92
Hanbury Evans Wright Vlattas + Company86
Haskell58 and 60
Heavywood Furniture91
Hoar Program Management48
Ingersoll Rand Company54
JOHN SAVOY & SON, INC16 and 17
kaymarsh Mattress80
Lamont Digital Systems, Inc. 55
Leggett & Platt, Inc.88
Lions Volunteer Blind Industries18
National Student Services, Inc.21
Off Campus Partners89
On Campus Marketing95
Residence Life Cinema78
Residential Management Systems, inc.20
Sauder Education22
School Datebooks56
School Specialty Planning and Student Dev.74
SouthCo, Inc62
Southwest Contract67 and 68
SSC Service Solutions93
StarRez, Inc.77
Three Mountain Furniture65 and 66
University Loft Company43 and 44


Exhibiter Kit

ARTHUR R. OUTLAW
MOBILE CONVENTION CENTER
EXHIBITOR KIT

Southeast Association of Housing Officers 2011
February 16 - 18, 2011

General Show Information

Show Dates and Hours
Tuesday, February 15, 2011 12:00pm-10:00pm
Friday, February 18, 2011

Show Location
Arthur R. Outlaw Mobile Convention Center
1 South Water Street
Mobile, Alabama 36602
(251) 208-2100 Phone
(251) 208-2150 Fax

Exhibit Booths
Each 10’x10’ exhibit booth will be provided with teal 8’ high back drape, 1-8’ clothed and skirted table, 2 chairs, 1 wastebasket. Exhibit booths will be located in the South Exhibit Hall.


Exhibitor Registration Desk
An Exhibitor Registration Desk will be set up in the South Exhibit Hall. All Exhibitors are to report to this desk to pick up badges and show information prior to off loading.

Move In Hours: Tuesday, February 15, 2011, 10:00am – 6:00pm

Move Out Hours: Thursday, February 17, 2011, 1:15pm - 11:00pm

All materials and equipment must be removed from the South Exhibit Hall by 11:00pm on Thursday, February 17.

No early move-out is allowed.

Rules and Requirements

Vehicle Unloading
Vehicle unloading may be from the Loading Dock or Center Parking Garage. The Garage should only be used for small equipment that does not require a flatbed cart to transport. All other vehicles must enter the building through the loading dock. Uniformed attendants will direct you for off loading.

Beverages and Food Items
Alcoholic beverages, non-alcoholic beverages and/or food may not be brought into the Arthur R. Outlaw Convention Center. Any food sampling must be a direct component of your business, and must be approved prior to show start. Any food deliveries will be turned away at the Main Entrance by Convention Center security guards.

Booth Exhibitor Restrictions
1. Height. Nothing can be displayed higher than the 8’ backdrop drape, without prior approval.
2. Overhead. No canopies or tents of any kind are permitted in booth areas.
3. Balloons are not permitted in the South Exhibit Hall.

Construction and Placement of Signs and Banners
All exhibit signs must be freestanding or floor-type signs. No signs, banners, plaques, pennants, etc. can be hung from the ceiling, walls or perimeter drapes. All signs must be professionally manufactured and have a finished surface on all edges and sides. Signs cannot block the view of other exhibitors.

Fire Regulations
Exhibitors must comply with all federal, state, and local fire codes which apply to places of public assembly, in particular, Chapter 5, 8 and 31 of the Life Safety Code. All curtains, bunting, draping, etc., of any kind must be flameproof. Special care should be taken not to block or obstruct any fire hose or fire extinguisher cabinets, fire pull boxes or entrances and exits within the Mobile Convention Center.

Freight Deliveries
The Arthur R. Outlaw Convention Center will not accept advance shipments of freight or materials prior to Tuesday, February 7, 2011. All shipments to be delivered to the Arthur R. Outlaw Convention Center shall be addressed as follows. Under NO circumstances will C.O.D. deliveries be accepted by the Arthur R. Outlaw Convention Center.

Facility Address:
Exhibitor Company and Name
c/o Name of the Event
Arthur R. Outlaw Convention Center
1 South Water St.
Mobile, Alabama 36602
Attn.: Southeast Association of Housing Officers (not SEAHO)
Hold for: (YOUR NAME)
Booth (BOOTH NUMBER)

Licensing
All exhibitors must be licensed to do business in the State of Alabama and have a current sales tax number for any direct selling from the Show Floor.

Parking
Parking at the Convention Center is $5.00 per vehicle, per day. All exhibitors will be allowed in and out privileges when the parking booth is manned.

Liability
Each exhibitor is entirely responsible for the space allotted him through his contract. Each exhibitor agrees to reimburse the Arthur R. Outlaw Convention Center for any damage to the floors, ceilings or walls within his contracted area. Decorations, signs, banners and streamers may not be attached, taped, nailed or otherwise fastened to any ceiling, window, painted surface or wall of the Arthur R. Outlaw Convention Center. Any special decorations or signs must be approved by the Arthur R. Outlaw Convention Center Management as to location and method of installation. Under NO circumstances are helium balloons or adhesive-back decals to be given away or permitted to be used in the Arthur R. Outlaw Convention Center. Any cost incurred by the Arthur R. Outlaw Convention Center for the use or removal of these items will be charged to the exhibitor. The Arthur R. Outlaw Convention Center assumes no liability or responsibility for any loss or theft. Therefore, it is the exhibitor's responsibility to provide their own insurance coverage for vehicles, exhibits, materials and so forth.

No Smoking Policy
The Arthur R. Outlaw Convention Center is a non-smoking facility, except in designated areas. Please refrain from smoking in the Arthur R. Outlaw Convention Center, other than in those posted areas where smoking is permitted.

Security
The Exhibit floor will be secured at the conclusion of Exhibit Hours. All exhibitors must enter and exit through the Main Concourse doors. Arthur R. Outlaw Convention Center cannot be held responsible for theft or items missing from your booth. If your display contains something of particular value, it is recommended that you secure it overnight.

Order Forms

To access the order forms please access the Mobile Convention Center’s website (http://www.mobileconventions.com/). Click on the "For Exhibitors” icon in the center of the page. Next, click on the "Service Forms” drop-down menu. From here you will be able to access all necessary forms for your convention. Fill out forms completely. Click on "submit form” to transmit completed form.

DEADLINE for all forms for this show is Friday, February 11, 2011 for the Advance Rates. For Forms received after this date, the floor rate will apply.

Electrical Services
The Arthur R. Outlaw Mobile Convention Center serves as its own electrical services contractor. Electrical service rates are outlined on the service order form on the website. All electrical equipment must be Underwriter Laboratory approved. The Arthur R. Outlaw Mobile Convention Center electrical equipment, i.e., extension cords, electrical distribution panels, spotlights, etc., are not to be removed by exhibitors.

Telephone Services
Phone service is available to all areas of the building. Rates and service features are outlined on the service order form on the website. All phone instruments and phone lines are the property of the Arthur R. Outlaw Mobile Convention Center.

Additional Booth Supplies
Extra supplies and furnishings not included in the stated package can be ordered based on inventory available. Rates and inventory are listed on the service order form on the website. No inventory from the Convention Center may be placed in an exhibit booth without approval of management.
Broadband Internet Service
Service includes broadband connection at or about T-1 speed and is available for 1-6 computers from a single location. A Dedicated Network service is also available. All services, conditions of connection and rates are outlined on the order forms on the website.