General Information
Hello from the SEAHO 2009 Conference Host Committee! The "2009 Flight Crew” (Host Committee) has been working diligently over the past several months and is excited about you landing in Birmingham on February 25. We encourage you to register early for the conference and the hotel. The Flight Crew and ALAHO (Alabama Association of Housing Officers) look forward to hosting you in Birmingham where "The Sky’s The Limit.”
Host Committee:Conference Host Co-Chair-Marc Booker, University of Alabama at Birmingham
Conference Host Co-Chair-Lauren Taylor, Samford University
Associates-The University of Alabama in Huntsville
Delegate Services-The University of Alabama
Food and Meals-Auburn University Montgomery Jacksonville State University
Local Arrangements-The University of Alabama at Birmingham Montevallo University
Placement-Auburn University
Program-Samford University
Publications-Birmingham-Southern College
Registration Committee-University of South Alabama
Technology-Auburn University Montgomery
Capstone Development
Liaisons:
Associates-Juanita Owen, The University of Alabama in Huntsville
Placement-Kim Trupp, Auburn University
Program-Kacey Cole, Samford University
Alabama Attractions:
Alabama is a state filled with a variety of attractions. To the North in Huntsville, you will find the Space and Rocket Center; to the South, experience the white sand beaches of the Gulf Coast; and in Central Alabama you will find the Magic City of Birmingham.
The Birmingham area offers: two Robert Trent Jones Golf Trail courses, Southside Entertainment District, McWane Science Center, Watermark Place Outlet Stores, Alabama Sports Hall of Fame, Civil Rights Museum, Birmingham Museum of Art, Motorsports Hall of Fame, Sloss Furnaces, and much more.
For additional information about Birmingham visit http://www.birminghamal.org/.
Climate:
Birmingham’s Average daytime high in February is 58.
Hotel Information
SEAHO 2009 will take place at the Sheraton Birmingham Hotel and the Birmingham-Jefferson Convention Complex which are connected via an enclosed skywalk.
Reservations for the Sheraton:
Internet: http://www.starwoodmeeting.com/Book/2009housing
Phone: (205) 324-5000
Room Rate: $129 for single/double; $139 for triple; $149 for quad (plus taxes)
Rates are available three days before and three days after the conference.
Hotel Cancellation Policy: Room cancellations must be made 2 Business Days prior to the arrival date
Reservation Cut-Off Date: January 30, 2009 is the deadline to reserve a room at the SEAHO Rate
Check-In Time: 3:00 PM
Check-Out Time: 12:00 PM
Location:
2101 Richard Arrington Jr. Boulevard North.
Birmingham, Alabama 35203
Telephone: (205) 324-5000
Hotel Amenities:
Six Restaurants/Lounges
Business Support Center
Health and Fitness Center
Covered/conditioned walkways to Convention Complex
Room Amenities:
Coffee and Tea Maker
Work Desk
Non-Smoking Rooms
In-Room Movies
The Sheraton Sweet Sleeper Bed
High Speed Internet Access by Request (Charge)
Iron/Ironing Board
Cable Television with Remote Control
Telephone with Voicemail
Signature Bath Amenities
Hairdryer
Parking Fees:
Parking at the hotel is in a parking garage. You may pay each time you exit the parking garage, or you may check with the Hotel Desk when you check-in to purchase unlimited entrance/exits per day.
Travel Information
Birmingham is located in the Central Time Zone and is easily accessible by car as Interstates 20, 59, and 65 run through the city. Birmingham is also accessible by air through the Birmingham International Airport.
Airport:
Birmingham International Airport has flights from American, Delta, Continental, Southwest, Northwest, United Express, and U.S. Airways. The airport is only 10 minutes from the Sheraton.
Airport Shuttle:
If you are flying to Birmingham, the Sheraton runs a shuttle free-of-charge for all guests to and from the airport. The hours are as follows:5:00AM – 8:00PM Every 30 minutes leaving from the hotel lobby and the airport 8:00PM – 5:00AM Every hour leaving from the hotel lobby and the airport
Three shuttles are typically running at once. Anyone seeking information about the shuttle can call (205) 324-5000 for assistance.
Driving Directions:
If you are driving to Birmingham, the address for the Hotel is:
2101 Richard Arrington Jr. Boulevard North
Birmingham, Alabama 35203
From East and Birmingham International Airport
Take Interstate 20 West and exit at 22nd Street. Go through the intersection to the stoplight. Turn right at the light and the hotel entrance is one block further on the right.
From South
Take Interstate 65 North to Exit 261A. Then take Exit 125B, which is 22nd Street. Turn left at the second stop light and then turn left again on 9th Avenue North. Continue straight ahead and the hotel garage and main entrance is on the right.
From West
Take Interstate 20 East/Interstate 59 North to Exit 125B, which is 22nd Street. Turn left at the second stop light and turn left again on 9th Avenue North. Continue straight ahead and the hotel entrance is on the right.
From North
Take Interstate 65 South to Exit 261A. Then take Exit 125B, which is 22nd Street. Turn left at the second stop light and turn left again onto 9th Avenue North. Continue straight ahead and the hotel garage and main entrance is on the right.
Forms and Links
Forms
SEAHO W-9 Form
Links:
FAQs
Frequently Asked Questions (FAQs) - Still under construction
What is the cost of the conference?
$185 for Professional Staff
$110 for Graduate Staff
$90 for a one-day registration
After January 21, 2010, there is a $50 late fee.
When will registration materials be available?
Registration is now open - Delegate Registration.
What payment methods are available?
You may pay for your registration by credit card, check, or PayPal (a service charge applies for PayPal). You will be able to submit that information on the registration site. Check or money order should be made payable to SEAHO 2010. If you have a Purchase Order Number, remember this is only a promissory note, and we must have full payment by the time you arrive for the Conference.
What are the cancellation policies?
Registration cancellations on February 1 or after receive a 50% refund.
Registration cancellations on February 15 or after receive a 0% refund.
Does SEAHO 2010 have a Federal Tax ID Number?
Yes, it is 57-0735212.
What is the conference registration deadline?
Early registration ends on January 21, 2010. After this date, late Registration for the conference will begin on January 22, 2010. There will be a $50 late fee added to your registration cost.
When does late registration end?
On-line registration ends February 11, 2010. After that date, participants may register at the conference. However, we encourage all participants to register prior to February 11, 2010.
Will I be able to register on-site?
Yes, however you will be charged the $50 late registration fee. We also discourage people from registering on-site as we determine meals and other activities based on registration prior to the Conference.
What hotel is available for SEAHO 2010 delegates?
The Williamsburg Lodge and Conference Center will be the Conference Hotel and host site for SEAHO 2010 .
What are the hotel room rates?
The special SEAHO 2010 room rates on-site at the Williamsburg Lodge Conference Center are:
$158 (plus taxes) for Deluxe rooms, single or double occupancy (most available) $137 (plus taxes) for Superior rooms, single or double occupancy (fewer available) Rates are available three days before and three days after the conference. Be sure to request the SEAHO 2010 Conference Rate when making your reservation.
Is there a cut-off date for hotel reservations?
Yes, the cut-off date is January 29, 2010.
Can I purchase extra meal tickets?
Yes, you will be able to purchase additional meal tickets when you register online with the conference registration website. You will also be able to purchase additional meal tickets in person at the conference registration desk.
What if I have special dietary needs?
Each meal will include vegetarian options. There will be a place to indicate dietary needs on the conference registration site. Please be sure to include any known food allergies you may have.
Who is eligible to participate in SEAHO Placement and what are the costs for Placement?
Only SEAHO members may utilize SEAHO Placement Services. All delegates who are registered for the SEAHO 2010 Conference by Wednesday February 24, 2010 may participate in Placement Services free of charge (Placement Services are included in the delegate registration fee).
What is the schedule for SEAHO 2009 Placement?
Placement Services will be open the following days and times:
Wednesday, February 24, 2010 – 3:00PM - 5:00PM
Thursday, February 25, 2010 - 9:00AM - 12:00PM, 2:00pm-4:30pm
Friday, February 26, 2010 - 9:00AM – 11:00AM
This schedule is subject to change.
Registration
You can register for the SEAHO 2011 Conference at:
Delegate Registeration:
http://seaho.org/registration/delegate/index.php
Associates Registeration:
http://seaho.org/registration/associates/index.php
Associates Information: Vendors
Sponsorships:
According to the SEAHO constitution, our purpose is to:
Provide an opportunity to college and university housing officers for personal and professional growth through attendance at an annual conference and to facilitate an exchange of ideas and dialogue with professional colleagues.
Although there may be only a few individuals at the conference who make the purchasing decisions at their respective institutions, there are many professionals that are influential in the process, or will be making these decisions in the near future. In a time of low institutional budgets, your sponsorships help us keep this conference as a viable option for many housing professionals.
There are a variety of items that need to be sponsored, from meals and breaks, volunteer t-shirts, notebooks, or gifts in our welcome bag. Please take a moment and look at the options for sponsorship, then decide where you can help. Those who make the decision to sponsor will receive special recognition during the conference.
Examples of Sponsorship Opportunities:
Refreshment Breaks, Conference Items,Breakfasts,
Opening Banquet, Computer Access for Delegates, Water Bottles
Lunch with Associates, Closing Luncheon Signage
You may also give an unrestricted gift for use where needed at the conference.
If you are interested in sponsoring any of the items listed above or have questions, please contact:
Juanita Owen
The University of Alabama in Huntsville
256-824-7776
Associates Booth Registration:
SEAHO understands the important role associates and sponsorships play in the success of the conference. For that reason, associate sponsorships committed by November 21, 2008 will allow a company to receive priority booth selection. After November 21, requests will be processed on a first-come, first served basis. Every attempt will be made to honor requests. Booth assignments are not confirmed until after payment is received.
Please take a look at the floor layout and identify several preferences for your booth location. Indicate where you would prefer to be located in the exhibit hall by listing booth numbers on the registration form. If you will need more than one booth, list all the booths for each preference. For example, if you need one booth just list that number, but if you need three booths list all three numbers (71-73). Double and Triple booths must be side by side.
To register for a booth, please use our convenient online webpage: http://seaho.org/registration/associates/index.php
Associates Area Floor Plan – http://seaho.org/pdfs/2009AssociateFloorPlan.pdf
Terms of Participation:
Submission of this registration for exhibit space at the SEAHO 2009 annual conference indicates the Associate’s willingness to abide by all exhibit terms and general regulations as they are provided to the Associates.
Associate Frequently Asked Questions:
What do we do if we need help with freight or a data drop in our booth?
The George Fern Company will coordinate all requests for additional items needed for your booth set up. They will provide assistance with freight and labor. Also, if you need additional equipment including audiovisual, telephone, or data in your booth, you will need to work through The George Fern Company. Once your registration is complete, The George Fern Company will contact you to make arrangements for your additional needs. Please note that you must comply with a volume restriction if you will be using audiovisual or stereo equipment in your booth(s).
What are the Exhibit Hours?
The Exhibit Area will open on Wednesday, February 25 at 10:15 am for Chief Housing Officers and a recognition ceremony. The Exhibit Area will also be open on Wednesday from 2:15 pm – 5:30 pm for all Conference Delegates. The Exhibit Area will be open from 8:00 am – 2:00 pm on Thursday, February 26.
How do you make sure delegates get into the exhibit area?
The Wednesday afternoon refreshment break will be served in the associate's area. Breakfast and Lunch on Thursday will also be served in the exhibit area.
In addition to serving meals and snacks in the associate area, the delegates will be encouraged to play SPACE Bingo (Starting Professional Associate Contacts for Education) to fill their card with associate information for an additional opportunity to win a door prize featuring items representative of companies based in the State of Alabama.
Door prize drawings will be held during the lunch on Thursday. If you have an item you would like to submit for the drawing, please notify the host committee at associates@seaho.org by February 13, 2009, so your company can be acknowledged in our publications.
What items are included with a booth rental?
Besides a table, 2 chairs, a sign, a ticket for Wednesday’s snack, and ticket for Breakfast and Lunch on Thursday, when the registration fee is paid, associates will receive access to a copy of all the registered delegates. Each delegate will receive a guide to the associates’ exhibit area that lists each company and highlights companies who have provided sponsorships.
Can we purchase additional meal tickets?
Once prices have been set for meals, you will be given the opportunity to purchase additional tickets for each meal. We will contact you with this information. You will also be able to purchase additional meal tickets in person at the conference.
What if we have to cancel our Booth Registration?
You may cancel up until February 9, 2009 with a refund. After February 9, there will be no refunds. Companies are encouraged to send another representative to replace the individual who cannot attend.
2009 Conference Contacts for Associate Exhibit Space:
Juanita Owen
The University of Alabama in Huntsville
256-824-7776
owenj@uah.edu
Leigh Kamm
The University of Alabama in Huntsville
256-824-6108
kamml@uah.edu
John Maxon
The University of Alabama in Huntsville
256-824-6108
maxonj@uah.edu
Placement
For information related to placement, please visit this site:
http://www.seahoplacement2009.com/
Print to Page